Risk Assessment for: School activities during COVID 19 outbreak

Covid 19 risk assessment

 RISK ASSESSMENT FOR:

School activities during COVID 19 outbreak.

During this evolving situation please monitor and follow government guidance given in the web links provided

Establishment: Little Munden Primary School Assessment by: Marina Breeze Date:  18/5/20
Risk assessment number/ref:

Covid 19

Manager Approval: 

Dan Law. Chair of governors

Date:

23/5/20

What are the hazards? Who might be harmed and how? What are you already doing? What further action is necessary? Action by who? Action by when? Done
Individual risk factors  Staff,

Students / pupils / wider contacts

Spread of COVID 19

All staff and students who have underlying health conditions to be discussed 

with the Head teacher prior to them entering the school.

Ensure extremely vulnerable persons are shielding themselves, following their

specific medical advice.

Staff / children who live in a household with someone who is extremely 

clinically vulnerable should be supported to work / learn at home.

Existing individual Health care plans in place for pupils/students and to be 

reviewed.

Clear message sent to parents that students should not be sent into school if 

unwell for both Covid-19 and any other illnesses/symptoms.

Staff 

Vulnerable individuals to have a risk assessment undertaken on their role and 

ability to maintain 2m social distancing.

Consider if these staff are able to work from home (supporting remote 

education etc.)

Any existing individual risk assessments to be reviewed.

See COVID-19: guidance on shielding and protecting people defined on medical grounds as extremely vulnerable

Create risk assessments as necessary for staff and pupils.

Agree what work staff will do at home

Letter sent home

headteacher Before 1 June Done
Suspected case whilst working on site Staff,

Students / pupils / wider contacts

Spread of COVID 19

If a person displays symptoms of coronavirus : high temperature (37.8 or more) or a new continuous cough, they should: – 

Ensure SLT / Head are notified.

Go home immediately (if awaiting collection by their parent, isolate child in a room behind a closed door, or an area at least 2m away from others, open a window for ventilation) and self-isolate. 

See https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings#additional-questions

School staff supervising the child while they await collection should wear PPE (a fluid resistant surgical mask) if a distance of 2m cannot be maintained.

If direct care (such as for a very young child or a child with complex needs) is required then staff giving care to wear a fluid resistant surgical mask, disposable apron and gloves. 

Clear message to parents that if a student is unwell at school they are to be sent home or collected immediately.

Areas occupied and equipment used by the affected person are to be thoroughly cleaned and disinfected.  (see PHE cleaning advice https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings)

They must then follow the guidance on self-isolation and not return to school until their period of self-isolation has been completed.

All staff aware of protocol for sick pupils.

Symptomatic staff should be excluded for 7 days from when symptoms started 

Staff who have a symptomatic household member must stay at home and self-isolate for 14 days. The 14-day period starts from the day when the first person in the house became ill. If the staff member develops symptoms during this period, they can return to work 7 days after their symptoms started. See https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance

Testing 

As part of national programme for essential workers school staff with symptoms should book a test confirming the results to the school. 

Cosy corner to be used to isolate until child is collected. 

Ensure there is sufficient PPE in school 

Letter sent home with information and regular reminders

SBM

Hedateacher

asap Done

Done

General Transmission of COVID-19

Maintenance of social distancing;

Effective hygiene protocols

Staff,

Students / pupils / wider contacts

Spread of COVID 19

All staff and students/pupils to maintain 2 metre social distancing in line with PHE guidance as far as is reasonable. 

Phased return from June 1st 

Identify likely numbers of pupils returning and staff resource.

Pupils/ students split into small, consistent groups and kept in that same group throughout the day with the same staff assigned to that group 

Reduction in contact situations.

No assemblies, events / school fairs, school trips etc.

(consider potential for leavers assembly to be held externally with adequate spacing, virtual assembly etc.)

There will be no Extra-curricular clubs during this period of time.

Hiring and lettings suspended 

Breakfast and afterschool clubs suspended 

Groups to play in separated areas at break times

Welfare facilities are provided which contain suitable levels of soap and paper towels.

Alcohol hand sanitiser provided at reception / entrance/exit and should be used by all persons when entering/leaving.

All persons to wash hands with soap regularly and thoroughly, for at least 20 seconds.

Use alcohol hand sanitiser, if soap and water is not available, hand washing technique to be adopted as directed by NHS guidance.

Site staff to regularly clean the hand washing facilities and check soap and sanitiser levels.

Tissues will be provided for classrooms. Staff to replenish as needed.

Staff / students to use tissues when coughing or sneezing and then place the used tissue in the bin before washing hands.

Provide suitable and sufficient rubbish bin, preferably with lids, for hand towels with regular removal and disposal.

Ensure adequate supplies of soap, hand sanitiser and paper towels and these should be securely stored.

All persons are reminded to not touch their eyes, nose or mouth if their hands are not clean.

All staff, students and parents briefed on expectations and need to self-isolate in event of symptoms / household member self-isolating etc. as per Government guidance.

Make space in classrooms by moving out eroneous furniture and space desks approx 2m apart where possible.

Letter sent to parents asking if they are sending children back

Soap, tissues, sanitiser ordeerd where necessary

Teachers

Head

1 June 2 classes done

Two letters sent to parents 

Done

Access to & egress from site Staff,

Students / pupils / wider contacts

Spread of COVID 19

Parents so be asked not to arrive early to school

Open double gates to front of school to ease congestion

Discourage parents picking up their children from gathering at the 

school gates.

Introduce visual aids to help parents socially distance / supervise entry and 

collection.

Communicate expectations to parents (including only 1 parent to attend at 

drop off / collection)

Consider one-way traffic through external doors to avoid face to face passing.

Visitors

Only essential visitors are allowed onto the school site. 

Ensure all visitors / building users are aware of expectations. They must follow social distancing, hand washing / use of sanitiser on entry and adhere to any restrictions on accessing parts of the building stipulated by the school.

Signage in reception regarding good hygiene.

Staff

On arrival all staff are also required to wash hands using nearest available toilet or use the sanitiser provided in reception / staff room. 

A non-contact thermometer will be used to take children’s temperature as they enter school grounds. If above 37 wait a few minutes and take again. If still high send home with parent.

Posters to be out up around school to remind pupiks, staff and parents about distancing etc.

Purchase thermometer

Office staff

headteacher

Done
Contact points 

Equipment use printers, workstations, apparatus, machinery etc.

Staff,

Students / pupils / wider contacts

Spread of COVID 19

Parents to ensure children have their own water bottles in school 

Children in KS1 and 2 to have their won pencil cases etc.

Regularly clean and disinfect common contact surfaces in reception, office,

access control etc. (screens, telephone handsets, desks).

Activities and resources 

Re-plan lessons / activities to avoid shared resources.

Limit practical work in DT, science.

Further consideration to be given to the teaching of curriculum in practical subjects and how this can be amended to ensure minimum contact with equipment. Equipment to be properly cleaned after use.

All shared resources to be cleaned after use (including computers, PE 

equipment etc). Build into end of lesson activity routines.

Try to avoid working with paper/other materials that are shared in a way that may aid transmission, i.e. consideration to be given to marking work (done electronically), photocopying, etc.

Communicate this to parents Headteacher Done
Proximity of students/ staff  Staff,

Students / pupils / wider contacts

Spread of COVID 19

Limit the number of persons in each room/area to follow social distancing guidance.

Based on the size of each room, determine how many people can use it at any one time to maintain a distance of two metres. Maximum of 15 pupils but this group size this would only be possible in larger rooms. 

(DfE advice states primary aged children cannot be expected to remain 2 m apart).

Consider if ‘unnecessary’ equipment can be removed from classrooms. If so this must be stored suitably ( not in electrical intake rooms, plant rooms etc.)

Staff are to maintain a safe distance between each other (2 metres)

Children must be encouraged to do the same.

Consider marking out areas to help pupils visualize and maintain 2m distancing.

Rooms to be kept as well ventilated as possible (opening windows) or via ventilation units.

Consider timetable adaption to utilise larger spaces (gym, hall etc.) to ensure 2m rule is enforced as far as possible. 

Re-plan lessons / activities to avoid shared resources. 

Consider opportunities for outdoor learning to assist in social distancing.

Staff to follow social distancing guidance in offices/staff rooms/close working in rooms etc and should not use offices / rooms where 2m distancing cannot be maintained.

Meetings / 1-2-1’s / training 

Limit face to face meetings to those which are essential. Ensure these are 

conducted in large enough areas to maintain 2m distancing; or via electronic 

means (Microsoft Teams etc.) 

Offices / IT suites etc

Workstations acceptable distance apart (2m) / alternate workstations occupied.

corridors 

Minimise transitions as far as possible to ensure brief contact.

Implement one-way system (where possible e.g. multiple routes / stairs)

Stagger use and numbers using circulation spaces at the same time.

Avoiding multiple groups queuing in same shared areas/ narrow corridors etc.

Toilets

Restrict the number of people using toilet facilities at any one time 

Break / Playgrounds 

Avoid any group activities that require pupils to be in close physical contact with each other.

Limit numbers zone areas and if necessary, stagger breaks.

Increased supervision to aid enforcement of social distancing as far as is reasonable.

Reduce use of outdoor equipment, ensure it is cleaned between groups of children people using it, and that multiple groups do not use it simultaneously.

Group sizes are under 9 so this has been achieved

Each group will have its own separate exit and entrance

Each group will have access to their own toilets. They will be allowed to go one at a time

Ask SMAs to work at lunchtimes

SBM Done

Done

Canteen use / lunchtimes Staff,

Students / pupils / wider contacts

Spread of COVID 19

Encourage parents to supply packed lunches and drinking bottles from home.

Packed lunches to be eaten in group rooms or outside in group areas

Reinforce handwashing prior to eating food.

Hand sanitiser should be available at the entrance of any room where people eat and should be used by all persons when entering and leaving the area.

All persons should be kept as far apart as possible (2 metres) whilst eating

All rubbish and waste should be put straight in the bin by the user and not left for someone else to clear up.

Done
Travel off site Staff,

Students / pupils / wider contacts

Spread of COVID 19

Travel is only required for essential purposes.

No offsite visits run.

Implement social distancing where possible (2m clearance from persons and not to travel in groups of more than 2 unless it is immediate family).

All persons to limit their use of public transport. 

Where travel is essential, use private single occupancy where possible.

Cleaning Staff,

Students / pupils / wider contacts

Spread of COVID 19

A cleaning schedule will be implemented throughout the site, ensuring that frequent contact points, e.g. door handles, taps, flush handles, toilet door handles, bannisters, telephones, keyboards etc. are all thoroughly cleaned and disinfected regularly.

Thorough cleaning of rooms at the end of the day.

Cleaning protocol is as follows:

Hard surfaces to be cleaned using standard cleaning products and disposable cloths / paper towels throughout day.

For a deep clean / disinfection (e.g. following a suspected case) use a combined detergent disinfectant solution at a dilution of 1000 parts per million (ppm) available chlorine (av.cl.) or a neutral purpose detergent followed by disinfection (1000 ppm av.cl.). 

See PHE advice the COVID-19: cleaning of non-healthcare settings guidance 

Manufacturer’s instructions for dilution, application, PPE and contact times for all detergents and disinfectants to be followed.

When cleaning a contaminated area

Cleaning staff to follow Hawards risk plan which may include:

  • Wear disposable gloves and apron  
  • Wash their hands with soap and water once they remove their gloves and apron
  • Fluid resistant surgical mask if splashing likely 
  • Hands should be washed with soap and water for 20 seconds after all PPE has been removed.

PPE to be double-bagged, then stored securely for 72 hours then thrown away in the regular rubbish after cleaning is finished.

Any cloths and mop heads used must be disposed of as single use items. 

Hand towels and hand wash are to be checked and replaced as needed by site / cleaning staff.

Enhance the cleaning regimes for toilet facilities, particularly door handles, locks and the toilet flush, etc.  

Only cleaning products supplied by the school / contract cleaners are to be used.

School to obtain the risk assessment from contract cleaning staff for assurance on social distancing and their methods for cleaning the school site each day in particular to the cleaning required for door handles and taps etc. 

This has been provided by Haywards Caretaker 

 cleaner

Done
Contractors Contractors, Staff,

Students / pupils / wider contacts, 

Spread of COVID 19

Only contractors carrying out essential maintenance deemed necessary to the safe running of the school are to be allowed on site and will read and comply with signs in reception regarding good hygiene.

Staff and contractors are to maintain a safe distance between themselves and others (2 metres).

All contractors are to wash their hands or use alcohol-based hand sanitiser upon entering the site.

Agree approach to scheduled / ongoing building works.

Site inductions are to be carried out following social distancing principles (2m separation). 

School’s to seek confirmation of the contractors method statement / risk assessment.

Lack of awareness of PHE / school controls  Staff,

Students / pupils / wider contacts

Spread of COVID 19

Posters will be displayed in the reception, welfare areas and in suitable places around site. 

Clear briefing for all personnel on site, warning them of the risks posed by the virus as well as the control measures outlined in this assessment and from government guidance. 

Put up posters

Create Behaviour awareness plan 

Office staff

SD

Done
Provision of first aid Staff,

Students / pupils / wider contacts

Spread of COVID 19

It is accepted that 2m social distancing cannot be maintained during the delivery of first aid, but physical contact should be kept to a minimum e.g. pupils apply cold pack, wipe, plaster where able to do so. 

Those administering first aid should wear PPE appropriate to the circumstances. Wash hands and ensure the affected area is cleaned upon completion.

See also ‘provision of personal care’ and ‘Suspected case whilst working on site’. 

First aid to be administered in Staff room/kitchen if there is space, alternatively it can be done in the library.

If daily medication is administered from 1st aid rooms then consider if this needs relocating to reduce demand on space. 

Provision of personal care  Staff,

Students / pupils / wider contacts

Spread of COVID 19

Additional PPE in place if required e.g. for intimate care, to be risk assessed and to be based on nature of task and level of contact (e.g. disposable apron, gloves, fluid resistant surgical mask and if there is a risk of splashing to the eyes, coughing, spitting, vomiting then eye protection should be worn.)

Wear a child falls ill with Coronavirus symptoms whilst on site (new continuous cough or high temperature) then school staff supervising the child while they await collection should wear PPE (a fluid resistant surgical mask) if a distance of 2m cannot be maintained.

If direct care (such as for a very young child or a child with complex needs) is required then staff giving care to wear a fluid resistant  face shield, disposable apron and gloves. 

Emergency procedures (Fire alarm activations etc) Staff,

Students / pupils / wider contacts

Spread of COVID 19

Emergency evacuations are to take place following social distancing principles as far as is reasonably practicable (this will be impacted during evacuation, but will be for short period).

Try to maintain 2m separation at assembly areas (where space permits). Increased supervision and reiteration of messages to occupants

Deliveries & Waste collection. Staff,

Students / pupils / wider contacts

Spread of COVID 19

Do not approach delivery staff, allow packages to be left in a safe place.

Hands are to be thoroughly washed after handling all deliveries or waste materials.

Waste collections made when the minimum number of persons are on site (i.e. after normal opening hours).

Staffing levels Staff,

Students / pupils 

Spread of COVID 19

Wider safeguarding / safety risks

Decisions on staffing levels made dependent on numbers / needs of pupils present in school. 

Reviewed to ensure adequate number of staff in attendance to maintain an appropriate ratio with pupils and ensure key competencies (first aid etc maintained)

Options such as supply staff, splitting classes, SLT cover, partial closure may be required in event of staff shortages.

3 teachers and TAs are required for 3 groups.

It is only possible to open 3 days a week, due to staff availablity.

Premises safety Staff,

Students / pupils 

Wider safeguarding / safety risks

Ensure all ‘normal’ tasks / compliance checks are being carried out/planned such as fire alarm testing, legionella controls, servicing of equipment, PAT testing etc.

Ensure all key services are operational

Flush all water outlets thorough in areas of the school which have been closed for period of time.

Ensure key fire doors are not being compromised / wedged open (those protected stairwells, cross corridor, on single directional routes etc.)

Remind caretaker headteacher

Relevant links 

Overarching guidance for educational settings

https://www.gov.uk/government/collections/coronavirus-covid-19-guidance-for-schools-and-other-educational-settings#overarching-guidance-for-educational-settings

Guidance for educational settings

https://www.gov.uk/government/publications/guidance-to-educational-settings-about-covid-19/guidance-to-educational-settings-about-covid-19 (applicable to May 31st)

Actions to prepare for wider opening from June 1st

https://www.gov.uk/government/publications/actions-for-educational-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020

Implementing protective measures in education

https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings

https://www.gov.uk/government/publications/actions-for-educational-and-childcare-settings-to-prepare-for-wider-opening-from-1-june-2020/opening-schools-for-more-children-and-young-people-initial-planning-framework-for-schools-in-england

Cleaning of non-healthcare settings https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings

COVID-19 poster https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/876220/COVID19_Guidance_Education.pdf

Managing premises https://www.gov.uk/government/publications/managing-school-premises-during-the-coronavirus-outbreak/managing-school-premises-which-are-partially-open-during-the-coronavirus-outbreak#other-points-to-consider (applicable to May 31st)

Guidance on infection prevention and control for COVID-19 https://www.gov.uk/government/publications/wuhan-novel-coronavirus-infection-prevention-and-control

First aid guidance https://www.gov.uk/government/publications/novel-coronavirus-2019-ncov-interim-guidance-for-first-responders/interim-guidance-for-first-responders-and-others-in-close-contact-with-symptomatic-people-with-potential-2019-ncov

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