Updated COVID RISK ASSESSMENT (October 2020)

Click to download- Risk assessment updated October 2020

 

COVID RISK ASSESSMENT FOR SEPTEMBER 2020

Little Munden Primary School

 

RISK ASSESSMENT FOR:

School activities during COVID 19 outbreak – opening from September 2020

Updated- 14th October 2020

 

Establishment: Little Munden Primary School

Assessment by:   Laura Hale

Date:  24th August 2020

Risk assessment number/ref:

COVID 19

Manager Approval: Dan Law – Chair of Governors

Date:  28th August 2020

Date:  14th October 2020

What are the hazards? Who might be harmed and how? What are you already doing? What further action is necessary? Action by who? Action by when? Done
Individual risk factors meaning staff / pupils more vulnerable to COVID-19 Staff,

Students / pupils / wider contacts

Spread of COVID 19

Shielding for those who are extremely clinically vulnerable pauses on 1st 

August (subject to continued decline in transmission) and the Government will 

no longer be advising these individuals shield.

Staff / students who previously were shielding able to return to school. 

School to discuss arrangements / concerns with individuals and provide 

assurance of controls in place. 

Individual risk assessments will be conducted where required to determine if 

additional measures are required. 

Some individuals under the care of specialist health professionals may need to 

discuss care at their next planned clinical appointment before returning.

Those pupils unable to attend school because they are following clinical and/or 

Public Health advice (e.g. a letter from their consultant) will be provided with 

remote education.

Existing individual health care plans in place for pupils/students to be 

reviewed.

Clear message sent to parents that students should not be sent into school if 

unwell for both Covid-19 and any other illnesses/symptoms.

Individuals classed as clinically vulnerable or extremely clinically 

vulnerable to have a risk assessment undertaken on their role and 

ability to maintain social distancing.

Consider if these staff are able to work remotely or in areas / roles where 

maintaining social distancing is easier.

Any existing individual risk assessments to be reviewed.

See COVID-19: guidance on shielding and protecting people defined on medical grounds as extremely vulnerable

Carry out individual risk assessments on staff who were shielding.

Letter sent home to parents.

LH 4.9.20
School occupants coming into contact with those with Coronavirus symptoms Staff,

Students / pupils / wider contacts

Spread of COVID 19

School community clear on symptoms of coronavirus: high temperature (37.8 deg C or more), a new continuous cough or a loss of, or change, in their normal sense of taste or smell.

Stay at home: guidance for households with possible or confirmed coronavirus (COVID-19) infection followed.

These expectations have been communicated to all.

Arrangements in place to ensure symptomatic staff / pupils do not return until isolation period has passed or negative test result confirmed.

No symptomatic individuals to present on site.

Students / staff informed via NHS test and trace or the NHS COVID-19 App they have been in close contact with a positive case to self-isolate for 14 days. See https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/nhs-test-and-trace-if-youve-been-in-contact-with-a-person-who-has-coronavirus/

 

In the event of a suspected case whilst working on site 

Ensure SLT / Head are notified.

Individual goes home immediately (if awaiting collection by their parent, isolate child in the cosy corner behind a closed door, open the window for ventilation)

School staff supervising the child while they await collection should wear PPE (a fluid resistant surgical mask, type IIR) if a distance of 2m cannot be maintained.

If direct care (such as for a very young child or a child with complex needs) is required then staff giving care to wear a fluid resistant surgical mask (type IIR), disposable apron and gloves. 

Clear message to parents that if a student is unwell at school they are to be sent home or collected immediately.

Anyone who has had contact with those with symptoms to wash hands thoroughly.

All areas occupied and equipment used by the affected person are to be thoroughly cleaned and disinfected (see PHE cleaning advice https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings )

Testing Staff / pupils who develop symptoms should be tested. Testing is most sensitive within 3 days of symptoms developing. Guidelines on who can get tested and how to arrange for a test can be found in the COVID-19: getting tested guidance.

Tests can be booked online through the NHS https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/

By the autumn term, all schools will be provided with a small number of home testing kits which can be provided to parents/carers collecting a child who has developed symptoms at school, or staff who have developed symptoms at school, where providing one will significantly increase the likelihood of them getting tested. 

Positive case in school

In the event of a positive case report to HCC via 

COVID.EYSEducation@hertfordshire.gov.uk

See COVID-19 flowchart for schools

http://www.intra.thegrid.org.uk/info/coronavirus/key_documents.shtml

HCC Public Health will work through a risk assessment to identify close contacts and assist with action in response to a positive case.

Records kept of pupils and staff in each group. 

A template letter will be provided to schools, on the advice of the health protection team, to send to parents and staff if needed.

Cosy corner to be used to isolate until child is collected. 

Ensure there is sufficient PPE in school 

Staff and pupils who are tested for Covid-19 to inform the school of result and date of test.

National advice and roll out of kits expected by Autumn term

SBM Ongoing
General Transmission of COVID-19

Ineffective hygiene protocols

Staff,

Students / pupils / wider contacts

Spread of COVID 19

Welfare facilities are provided which contain suitable levels of soap and paper towels.

All persons to wash hands with soap regularly and thoroughly, for at least 20 seconds. Hand washing technique to be adopted as directed by NHS guidance posters in place to reinforce this.

Alcohol hand sanitiser used to reduce congestion at toilets / where soap and water is not available.

Review existing levels / location of hand sanitiser stations. 

Alcohol hand sanitiser provided at reception / entrance/exit points; student entrance /reception and should be used by all persons when entering/leaving.

Additional hand sanitiser within classrooms where required e.g. for Early years children returning from the toilet where hand washing will not be as robust.

Build use into routines staff and pupil routines e.g. on arrival, when returning from breaks, when changing rooms, before / after eating.

Site staff to regularly clean the hand washing facilities and check consumables.

Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal.

Ensure adequate supplies of soap, hand sanitiser and paper towels and these should be securely stored.

Catch it, kill it, bin it message reinforced.

Tissues will be provided for classrooms. Staff to replenish as needed.

Staff / students to use tissues when coughing or sneezing and then place the used tissue in the bin before washing hands. (lidded bins in classrooms / other locations for disposal of tissues and other waste) 

All persons are reminded to not touch their eyes, nose or mouth if their hands are not clean.

Ensure all stock is replenished regularly. All staff Ongoing
General Transmission of COVID-19

Ineffective cleaning 

Staff,

Students / pupils / wider contacts

Spread of COVID 19

Documented cleaning schedule in place.

Enhanced cleaning schedule implemented throughout the site during school day, ensuring that frequent contact points, e.g. door handles, taps, flush handles, toilet door handles, table / desktops, bannisters, telephones, keyboards etc. are all cleaned and disinfected regularly.

Cleaning materials (e.g. disinfectant spray / wipes) available to staff. Manufacturer’s instructions for dilution, application, PPE and contact times for all detergents and disinfectants to be followed.

Only cleaning products supplied by the school / contract cleaners are to be used.

School to obtain the risk assessment from contract cleaning staff for assurance on social distancing measures and their schedule / methods for cleaning the school site.

Thorough cleaning of rooms at the end of the day.

All laptops to be cleaned after use.

In the event of a suspected case / confirmed positive case on site

For disinfection (e.g. following a suspected case) use a combined detergent disinfectant solution at a dilution of 1000 parts per million (ppm) available chlorine (av.cl.) or a neutral purpose detergent followed by disinfection (1000 ppm av.cl.). 

See PHE advice COVID-19: cleaning of non-healthcare settings guidance 

When cleaning a contaminated area:

Cleaning staff to:

  • Wear disposable gloves and apron  
  • Wash their hands with soap and water once they remove their gloves and apron
  • Wear a fluid resistant surgical mask (Type IIR) if splashing likely 
  • Hands should be washed with soap and water for 20 seconds after all PPE has been removed.

PPE to be double-bagged, then stored securely for 72 hours then thrown away in the regular rubbish after cleaning is finished.

Any cloths and mop heads used must be disposed of as single use items. 

Note further guidance on general cleaning is expected by Public Health England before Autumn term

Soap, tissues, sanitiser ordered where necessary.

Cleaning Staff 

Caretaker

3.9.20
General Transmission of COVID-19

Minimising contact and 

Maintenance of social distancing

Staff,

Students / pupils / wider contacts

Spread of COVID 19

Children to remain in class bubbles (these should be a small as practicable to reduce transmission risk whilst delivering the full curriculum).

Groups to remain clear and consistent. 

Document how these groups will be kept apart from others. 

No groups are coming together for assemblies, events / school fairs, school trips etc. 

Continue to use social distancing wherever possible (more emphasis on this is likely with older children).

Where staff move across groups (bubbles) hands to be washed / sanitised before and after and social distancing (2m) to be maintained from other staff and adults as far as is reasonable. 

HT, SBM and Caretaker to be able to access all bubbles if necessary

 

Keep space at front of class for SLT to enter and be present whilst maintaining social distancing.

All staff to avoid close face to face contact and minimise time spent within 1 metre of anyone.

Primary to remain in class groups all the time.

Pupils sitting side by side rather than face to face.

Extra-curricular clubs determine if these are essential and ensure delivery replicates school groups / bubbles.

Provision should where possible replicate the groups (bubbles) in place during the school day to minimise potential transmission between the school’s groups.

Where such clubs bring children together across year groups review the space/ layout and maximum occupancy to achieve social distancing (2m between children from different groups).

 

As with physical activity during the school day, contact sports should not take place.

Offsite visits

No overnight or overseas visits to be run.

Any visits run will keep children within their consistent group. Re-assurance of COVID-secure measures in place at the destination to be undertaken as part of usual planning and offsite visit risk assessment.

Face coverings From Saturday 8 August, Government guidance changed and members of the public are required to wear a face covering inside a wider list of indoor settings such as libraries, museums, galleries, visitor attractions etc. unless they have a legitimate reason for not wearing one. See full list here https://www.gov.uk/government/publications/face-coverings-when-to-wear-one-and-how-to-make-your-own/face-coverings-when-to-wear-one-and-how-to-make-your-own

Staff and pupils should comply with expected requirements when visiting such venues.

Face coverings are not a legal requirement for staff working in such settings unless as the result of a specific risk assessment. Other controls to be in place to ensure staff are not in close proximity to public / people they do not normally meet.

The use of face coverings does not replace social distancing, good hand washing and hygiene protocols.

(The HSE says that if staff choose to wear face coverings this should be supported by employers.)

Music

Existing advice is to limit singing, playing wind or brass instruments etc. Even if at a distance.

No playing mouth blown instruments / singing in groups of >15 (no larger school choirs / ensembles etc.). 

PE / school sport

PE subject lead / head of PE to review existing risk assessments and schemes of work to include management of COVID-19 risks.

Pupils to be kept in consistent groups, sports equipment to be thoroughly cleaned between each use by different groups, and contact sports avoided.

Multiple groups not permitted to use PE / outdoor equipment simultaneously

Sharing of equipment during PE is limited

Outdoor sports prioritised where possible, and large indoor spaces used where it is not, maximising distancing between pupils. 

Build in time for handwashing / sanitising before / after lesson.

See advice from Assoc(The AfPE’s position is still that contact between students should be avoided in PE, where some element of contact is permitted this should be limited with social distancing in place for other parts of the lesson). 

Where National Governing Bodies have approved guidance which permits contact (FA etc.) lessons must be operated in line with that NGB guidance. iation for Physical Education AfPE have also published a model risk assessment for PE.

https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-phased-return-of-sport-and-recreation/guidance-for-providers-of-outdoor-facilities-on-the-phased-return-of-sport-and-recreation.

Fixtures against other schools: AfPE are still advising against school fixtures due to contact / transmission risks across schools

Ongoing monitoring of movement around school and ability of groups to remain apart.

Determine any pinch points, congested corridors etc and review controls to keep groups apart.

Make space in the classrooms by moving furniture where necessary

Each class will have their own entrance and exit points

Each group will have access to their own toilets.

Individual risk assessment carried out for staff that were shielding

Meet with Violin teacher about lessons starting up again.

All staff

Caretaker

HT

HT

3.9.20

3.9.20

3.9.20

3.9.20

Access to & egress from site Staff,

Students / pupils / wider contacts

Spread of COVID 19

Introduce staggered start and finish times to reduce congestion and contact at 

all times. 

Review access points, open up alternative gates – Especially the rain.

Allocate groups different times / entrance points.

Communicate changes and allocated times to parents / pupils.

Staff on duty to monitor arrival / departure and site access points to facilitate 

social distancing – may need to change the number of access points, either 

increase to reduce congestion or decrease to enable monitoring.  

Discourage parents picking up their children from gathering at the 

school gates.

Introduce visual aids to help parents socially distance / supervise entry and 

collection.

Introduce floor markings to aid social distancing (e.g. tape or survey spray) where controlled queuing will be expected.

Communicate expectations to parents.

Consider one-way traffic through external doors to avoid face to face passing.

Visitors

Ensure all visitors / building users are aware of school’s expectations. They must follow social distancing, hand washing / use of sanitiser on entry and adhere to any restrictions on accessing parts of the building stipulated by the school.

Parents instructed only to come onto premises by appointment or in event of an emergency

Volunteers, temporary / supply staff, sports coaches and other providers are briefed on school’s arrangements for managing and minimising risk, including the need to maintain distance (2m where possible) from other staff and pupils.

Where visits can happen outside of school hours, they should. 

A record should be kept of all visitors or the lead member for a group e.g. a hiring (records maintained for 21 days) to aid track and trace. (Name, contact phone number, date of visit arrival / departure time)

Signage in reception regarding good hygiene.

Use of Perspex screens for open receptions and tape / visual markers to reinforce social distancing (2 m where possible)

Staff / pupils

On arrival all staff and students to wash hands using nearest available toilet or use the sanitiser provided at their point of entry.  

Letter sent home to parents.

Groups by alphabetical order.

Remind staff, pupils and parents about social distancing.

HT/SBM

SBM

All Staff

End of summer term

Ongoing

Contact points 

Equipment use printers, workstations, apparatus, machinery etc.

Staff,

Students / pupils / wider contacts

Spread of COVID 19

Parents to ensure children have their own water bottles in school to reduce contact with ‘face to tap’ water fountains.

Regularly clean and disinfect common contact surfaces in reception, office,

access control etc. (screens, telephone handsets, desks).

Staff and pupils have their own basic equipment (pens, pencils etc.) to avoid 

sharing.

Activities and resources 

Classroom resources which are shared within groups (bubbles) are 

cleaned regularly.

Those shared across groups must be cleaned between use. 

Minimise all unnecessary sharing of resources, taking books home etc.

Use of shared resources between groups to be minimised, resources allocated 

to individual groups where possible. 

Otherwise all resources shared across groups (sports ,art ,science equipment 

etc.) must be cleaned before / after use e.g. library books, chrome books, 

laptops, I pads, PE equipment etc.) or ‘quarantined’ and left unused (for 48 hrs, 

72 hours for plastic) before being used by another group (bubble).

Where equipment is quarantined ensure this is clearly labelled with day used / 

next day available for use. 

Build cleaning into end of lesson activity routines.

Ensure all children have their own water bottle.

Reminder letter sent home.

Class Teachers 3.9.20
Proximity of students/ staff  Staff,

Students / pupils / wider contacts

Spread of COVID 19

Staff are to maintain a safe distance between each other (2 metres wherever possible)

Rooms to be kept as well ventilated as possible (opening windows) or via ventilation units. (where mechanical ventilation is present that removes and circulates air to multiple rooms recirculation should be turned off and adjust these to full fresh air where possible)

Consider opportunities for outdoor learning to assist in social distancing.

Staff to follow social distancing guidance in offices/staff rooms/close working in rooms etc i.e. 2m wherever possible.

Where staff need to move between classes and year groups, they should try and keep their distance from pupils and other staff as much as they can, ideally 2 metres from other adults.

Meetings / 1-2-1’s / training 

Limit face to face meetings to those which are essential. Ensure these are 

conducted in large enough areas to maintain social distancing; or via 

electronic means (Microsoft Teams etc.) 

Staff rooms

Ensure you are 2m away (where possible) from another person.  If there are too many people in the staff area, return at a later time.

corridors 

Minimise groups (bubbles) transitioning at the same time to ensure brief contact. (passing briefly in circulation spaces is a low risk)

Provide suitable and sufficient rubbish bins in these areas with regular removal and disposal.

Break / Playgrounds 

Avoid any group activities that require pupils to be in close physical contact with each other.

Limit group interaction by clearly zoning areas and staggering breaks if necessary.

Use playing fields when weather permits.

Brief all staff on expectations.

Increased supervision to aid enforcement of social distancing as far as is reasonable.

Outdoor play equipment to be cleaned between use by different group or left for period of 48 hrs (72 hrs for plastic) between use by different groups.

Pupils should wash / sanitise their hands before and after use.

Playground to be split into 3 sections.

Acorn to use their outdoor area at break and lunchtime.

Caretaker 3.9.20
Canteen use / lunchtimes Staff,

Students / pupils / wider contacts

Spread of COVID 19

Reinforce handwashing prior to eating food.

Hand sanitiser should be available at the entrance of any room where people eat and should be used by all persons when entering and leaving the area.

Canteen use

Food operators continue to follow Food Standard Agency’s (FSA) guidance on good hygiene practices in food preparation and their Hazard Analysis and Critical Control Point (HACCP) processes.

Pupils to enter canteens in their allocated groups.

Discuss provision and delivery with Catering provider. Consider change to meal provision, delivery of lunches to groups in classes etc. 

(This could include a change in menu provision, amount of drinks and food in chillers and how to avoid touching neighbouring products, merits of self-service v service by catering staff. An increase in pre-prepared and wrapped food to reduce use of crockery, utensils etc.) 

Drinking water should be provided with enhanced cleaning measures of the tap mechanism introduced.

All rubbish and waste should be put straight in the bin by the user and not left for someone else to clear up.

All areas used for eating must be thoroughly cleaned between groups and at the end of each break and shift, including chairs

Hot packed lunches to be available. Herts Catering ongoing
Transport / Travel off site Staff,

Students / pupils / wider contacts

Spread of COVID 19

Encourage walking / cycling to school

Public transport

All persons to limit their use of public transport and if this is not possible individuals should follow government advice on the wearing of face coverings. (mandated from 15th June) 

Guidance on how to wear and make a cloth face covering is available.

Wash / sanitise hands on re-entering the building.

Contractors Contractors, Staff,

Students / pupils / wider contacts, 

Spread of COVID 19

School and any on site contractors (Catering, cleaning, FM provider etc.) to co-operate and share risk assessments.

All contractors will read and comply with signs in reception regarding good hygiene.

Staff and contractors are to maintain a safe distance between themselves and others (2 metres where practical).

All contractors are to wash their hands or use alcohol-based hand sanitiser upon entering the site.

Agree approach to scheduled / ongoing building works.

Where works can be conducted outside of the school day they should be.

Site inductions are to be carried out following social distancing principles. 

School’s to seek confirmation of the contractors method statement / risk assessment.

Provision of first aid Staff,

Students / pupils / wider contacts

Spread of COVID 19

It is accepted that social distancing cannot be maintained during the delivery of first aid, but physical contact should be kept to a minimum e.g. pupils apply cold pack, wipe, plaster where able to do so. 

Wash hands before / after treatment. 

Those administering first aid should wear PPE appropriate to the circumstances. Where the injury was significant and thus required close care for an extended period then it would be reasonable to provide PPE.

See also ‘provision of personal care’ and ‘Suspected case whilst working on site’. 

First Aid to be administered in the staff room/ kitchen if there is space, alternatively it can be done in the library.

Provision of personal care  Staff,

Students / pupils / wider contacts

Spread of COVID 19

Additional PPE in place if required e.g. for intimate care, to be risk assessed and to be based on nature of task and level of contact (e.g. disposable apron, gloves, fluid resistant surgical mask (type IIR) and if there is a risk of splashing to the eyes e.g. coughing, spitting, vomiting then eye protection should be worn.)

Where a child falls ill with Coronavirus symptoms whilst on site (new continuous cough, high temperature cough or a loss of, or change, in your normal sense of taste or smell.) then school staff supervising the child while they await collection should wear PPE (a fluid resistant surgical mask) if a distance of 2m cannot be maintained.

If direct care (such as for a very young child or a child with complex needs) is required then staff giving care to wear a fluid resistant surgical mask, disposable apron and gloves. 

Emergency procedures (Fire alarm activations etc) Staff,

Students / pupils / wider contacts

Spread of COVID 19

Emergency evacuations are to take place following social distancing principles as far as is reasonably practicable (this will be impacted during evacuation, but will be for short period).

Maintain groups / bubbles at assembly points.

Increased supervision and reiteration of messages to occupants

Deliveries & Waste collection. Staff,

Students / pupils / wider contacts

Spread of COVID 19

Do not approach delivery staff, allow packages to be left in a safe place.

Hands are to be thoroughly washed after handling all deliveries or waste materials.

Waste collections made when the minimum number of persons are on site (i.e. after normal opening hours).

Premises safety Staff,

Students / pupils 

Wider safeguarding / safety risks

Ensure all ‘normal’ tasks / compliance checks are being carried out/planned such as fire alarm testing, legionella controls, servicing of equipment, PAT testing etc.

Ensure all key services are operational

Legionella

Follow normal practices for re-opening after summer holiday period.

i.e. where weekly flushing of outlets has not taken place then chlorination / flushing of whole system should take place.

Ensure key fire doors are not being compromised / wedged open (those protected stairwells, cross corridor, on single directional routes etc.)

Lack of awareness of PHE / school controls  Staff,

Students / pupils / wider contacts

Spread of COVID 19

All staff consulted on plans and risk assessment.

Parents/ carers and pupils informed of measures in place to protect them

Posters will be displayed in the reception, welfare areas and in suitable places around site. 

Clear briefing for all personnel on site, warning them of the risks posed by the virus as well as the control measures outlined in this assessment and from government guidance. 

Volunteers, peripatetic, temporary / supply staff, sports coaches and other providers are briefed on school’s arrangements for managing and minimising risk, including need to maintain distance (2m where possible) from other staff and pupils. 

Ensure posters are clearly displayed Office Staff

Relevant links 

Guidance for educational settings

https://www.gov.uk/government/collections/guidance-for-schools-coronavirus-covid-19

Guidance for full opening from Sept 2020

https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools

Cleaning of non-healthcare settings https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings

Managing premises https://www.gov.uk/government/publications/managing-school-premises-during-the-coronavirus-outbreak/managing-school-premises-which-are-partially-open-during-the-coronavirus-outbreak#other-points-to-consider

Guidance on infection prevention and control for COVID-19 https://www.gov.uk/government/publications/wuhan-novel-coronavirus-infection-prevention-and-control

First aid guidance https://www.gov.uk/government/publications/novel-coronavirus-2019-ncov-interim-guidance-for-first-responders/interim-guidance-for-first-responders-and-others-in-close-contact-with-symptomatic-people-with-potential-2019-ncov

https://www.sja.org.uk/get-advice/first-aid-advice/covid-19-advice-for-first-aiders/

CPR on adults https://www.sja.org.uk/get-advice/first-aid-advice/unresponsive-casualty/how-to-do-cpr-on-an-adult/

Theraputic use of Hydrotherapy pools ATACP https://atacp.csp.org.uk/documents/atacp-recommendations-safe-aquatic-physiotherapy-practice-relation-covid-19-pandemic-0

Stay at home guidance

https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance

Cleaning after a positive / symptomatic case on site https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings

Teat and trace https://www.gov.uk/guidance/maintaining-records-of-staff-customers-and-visitors-to-support-nhs-test-and-trace

Face coverings https://www.gov.uk/government/publications/face-coverings-when-to-wear-one-and-how-to-make-your-own/face-coverings-when-to-wear-one-and-how-to-make-your-own

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